FAD 003 – Managing Office Records & Filing System Impressively, 21 August 2023

INTRODUCTION

The basic objective of a good filling system is to be able to find the record you need; quickly and economically, regardless of its format. The goal of a good filling system is to provide quick access to information. Files management is essential for records management. Records Management is the application of systematic control to recorded information.

It is a logical and practical approach to the creation, maintenance, use and disposition of records and, thus, to the information that those records contain. Files Management applies records management principles to both paper and electronic records created and used by a single office. Files management ensures the organization of information that records can be retrieved when needed.

The purpose of this programme is to provide a guideline for establishing and maintaining the records and files of your organization by the most efficient and economical means available

At the end of this training session, among others, participants will be able to:

• • Making filing less difficult, tedious, and unattractive
  • Offering quick and easy filing and retrieval of information
  • Ensure integrity and continuity of record keeping despite changes in office personnel
  • Easy identification and purging of inactive records
  • Provide clear and simple file categories
  • Be expandable and flexible enough to meet everyone’s needs

• Better awareness of the importance of proper records management.
• Ability in organizing the records of an organization more systematically and efficiently.
• Able to increase basic knowledge on Records Management.
• Able to increase efficiency in processing the records/files of an organization especially on the aspect of arrangement, keeping, filling, retrieving, maintaining, and dispositioning of records.
• Good and efficient Records Management practices will result in an increase in efficiency.