Introduction
This course will aid participants to develop skills and apply effective techniques in planning, organizing and writing letters and reports. Participants will also be aware of other factors that constitute good writing.
CWS 007 – Report & Letter Writing for Managers
CWS 007 – Report & Letter Writing for Managers
Objectives
This workshop will help participants get started more quickly by planning their writing and organizing ideas in a clear, flowing way to a level they can write any document more effectively and confidently.
- Develop competence in using various letter and report writing techniques
- Use Plain English and appropriate structures for effective and clear communication
- Organize information presented in a systematic manner and;
- Understand the value of planning, providing and disseminating relevant information to the recipient of the report
Who Should Attend?
- All Executives
- Officers
- Administrators and support staff
Methodology
Discussions, Team participation, Quizzes, Games and Brainstorming and Analysis of sample letters and reports
CURRICULUM
Day One
- Avoiding wordy language
- Replacing outdated and redundant phrases
- The Fog factor- remove Archaic vocabulary
- Common errors in language
- 11 Ways to Improve Your Writing and Your Business
- Types of Letters
- Letters requesting payment
- Collection letters
- Goodwill messages
- Sales letters
- Tone in Letters
- Use of strong verbs
- Minimize passive voice construction
- Discourse markers
- Avoid misplaced modifiers
- Agreement of subject and verb
- Indefinite pronouns
- Parallel Construction
- Punctuation
- Writing clear topic sentences for paragraphs
- Use of linking words and sequence connectors
- Discussion and personal hands-on instruction and editing by Trainer
- Presentation from groups and Feedback
Day Two
- Completing section names of a generic report Identifying key language for each section
- Group discussion: fact vs. opinion
- Saying what the data shows and making forecasts
- Tables/ Pie charts/ Bar Graphs/ Line Graphs
- writing the introduction
- interpreting change using adjectives and adverbs in graph analysis
- practice in the three stages in writing conclusions
- summarizing keys data
- interpreting data
- making forecasts
- writing recommendations
- preparing and organizing outline of a report Data collection – organization of data and findings
- writing out draft of report and discussion with trainer
- Refining and editing report
- Presentation of reports by group leader and Feedback