FAD 003 – Managing Office Records & Filing System Impressively

FAD 003 – Managing Office Records & Filing System Impressively

Teachers
Category:
Filing and Records/ In-House Programs/
organizational_skills

Duration: 2 Days
Lectures: InHouse
Certificate of Completion

INTRODUCTION

Often we hear a business is only as good as its records. All correspondence with clients, financial information, market and clients’ facts are all kept in files. With inefficient management practices your agency can lose time, money and information.

Objective

  • Better awareness of the importance of proper Records Management practices in an agency
  • Ability in organizing the records of an agency more systematically and efficiently
  • Able to increase basic knowledge on Records Management of an agency
  • Able to increase efficiency in processing the processing the records / files of an agency especially on the aspect of arrangement, keeping, filing, retrieving, maintaining and dispositioning of records
  • Good and efficient Records Management Practices will result in cost saving and increasing in efficiency

Who should attend?

  • Administrative Staff
  • Office Assistant
  • Personal Assistant
  • Secretary
  • Clerk
  • Support Staff
  • Filing Clerk
  • Filing Supervisor

2 Days Training Modules

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Day One

  • Records Management is a technique in management
  • Life cycle of record – creation, usage/maintenance and disposition.
  • Categories of records
  • Benefits of Records Management Programme
  • Types of records
  • Uses and important of records to an agency

  • Opening and closing of files
  • Correspondence and files, control of incoming and outgoing mail
  • File titles and classification in a filing system
  • Use of practical file covers
  • Minute papers – its uses and functions
  • Control of records/file movement

  • Suitability, location of records rooms
  • Basic requirement, security, precaution against fires, floods
  • Restriction, accessibility to records
  • Control on records destroyers/enemies
  • Use of suitable filing equipment
  • Salvaging of wet records

Day Two

  • Acts and Ordinance
  • Directives and related circulars
  • Awareness on the existence of various rules pertaining to Records Management
  • Records Management
  • What is our responsibility

  • What happens to records
  • Different values of records and its usage
  • How to determine the methods of disposition of records
  • Activities involved in disposition of records

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